ICUIL results from the work of a subsidiary body of the OECD Global Science Forum, the Co-ordinating Committee on Compact High-Intensity Short-Pulse Lasers.
As decided by the 1st ICUIL General Assembly on November 1, 2008
ICUIL, the International Committee on Ultra-High Intensity Lasers, results from the work of a subsidiary body of the OECD Global Science Forum, the Co-ordinating Committee on Compact High-Intensity Short-Pulse Lasers. It was established in 2002 for a period of two years, following the convening of the Workshop on Compact High-Intensity Short-Pulse Lasers: Future Directions and Applications in Kyoto in May 2001.
In 2003, ICUIL was formed as an IUPAP Working Group upon suggestion by the OECD Global Science Forum. It acts under the lead of IUPAP Commission C16, Plasma Physics, with additional close links to Commission C15, Atomic and Molecular Physics, and C17, Quantum Electronics.
2.1 The International Committee on Ultra-High Intensity Lasers (ICUIL) is an organization actively concerned with the growth and vitality of the whole international field of ultra-high intensity laser science, technology and education.
2.2 "Ultra-high intensity" is understood as a dynamic quantity representing the top development level of the relevant laser technology at any given time.
2.4 ICUIL is linked to other international scientific bodies through this hierarchy:
3.1 ICUIL Membership consists of a five member Board and twelve members at large. These 17 members of ICUIL are representatives of the following scientific communities:
3.2 Generally, Membership terms are four years and can be renewed once. Term starting/ending dates vary, in order to ensure continuity.
3.3 ICUIL membership may expand in the future to accommodate worldwide participation and to meet the demands of a growing field.
4.1 ICUIL is composed of three organizational bodies:
4.2 Decisions are made by majority vote during face-to-face meetings, teleconferences, and e-mail voting. The voting agenda will be made available at least one month prior to all types of voting procedures.
4.3 A quorum consists of 50% of the members; 50% participation from the 17 member ICUIL and 50% participation from the 5 member Board. For example, quorum is achieved with participation by 3 Board members and 6 Members at Large, a total of 9 members altogether.
4.4 Attendance at the ICUIL General Assembly meetings is highly encouraged, however, restricted use of substitution or transfer may be allowed with approval of the ICUIL chairman prior to the meeting. Members unable to attend may either designate an appropriate substitute or transfer their vote to another member, whereby each attendant may carry no more than one transferred vote.
4.5 ICUIL will develop its own regulations on voting procedures and other business issues. The ICUIL Board and the ICUIL Panels develop their own regulations on internal procedures and decision making which have to be approved by ICUIL
5.1 The ICUIL Board is the executive body of ICUIL. Each member of the Board is appointed by ICUIL from among the group of Laboratory Representatives. The Board is responsible for the daily business according to the general guidelines, activity plans and policies issued by ICUIL. It supervises and co-ordinates the activities of the ICUIL Panels. The Board will hold regular meetings at least once a year, chaired by the ICUIL Chair. Additional meetings via teleconference will be held as necessary to ensure timely progress of executive activities.
5.2 The ICUIL Chair represents ICUIL to the outside physics community and IUPAP in accordance with the Charter and policy guidelines issued by ICUIL. The ICUIL Chair may appoint Co-Chairs as substitute representatives.
5.3 The two Co-Chairs are responsible for assisting the Chair, conference planning, obtaining corporate funding, and editing the ICUIL website. The Secretary's and Treasurer's roles involve supporting the Chair and Co-Chairs in the areas of communications and finances, respectively.
5.4 A general assembly (GA) of ICUIL members, chaired by the ICUIL Chair, convenes at least once every two years. Each ICUIL Member has one seat and one vote. Decision power extends to all important issues such as the Charter, election of new Members, appointment of the ICUIL Board, Chair, and Panels, internal and external policy issues, business procedures, annual activity plan, activity reports, membership issues and relation to other scientific organizations.
5.5 No ICUIL members shall sign any legally binding contracts or commitments on behalf of ICUIL. Exceptions within explicit financial, temporal or other limits will have to be approved in advance by the ICUIL Board.
5.6 ICUIL Panels may be set up by ICUIL with the charge to pursue specific tasks in accordance with ICUIL's mission and objectives. ICUIL Panels may contain external experts but will have to be chaired by an ICUIL Member. The Panel Chair will report in regular intervals to the ICUIL Board. The Board will prepare annual Panel activity reports and recommendations to ICUIL. ICUIL will review the Panel activities and Board recommendations and decide in regular intervals of no more than two years about the continuation of the Panel.
5.7 ICUIL members may sponsor external initiatives such as regional networks, meetings etc., if their mission is close enough to that of ICUIL. Applications for such sponsorship must be submitted for approval to the ICUIL Board.
6.1 The ICUIL Board may secure financial donations through corporate sponsorship to support ICUIL costs associated with ICUIL website management, teleconferencing, travel, and conference events such as workshops.
6.2 Conferences are financially supported through attendee registration fees, participating corporate sponsorship, and support of the hosting institutions.
This Charter becomes effective, and supersedes all previous charters, by decision of ICUIL on November 1, 2008. It will be in effect until changed through action of ICUIL and approval from the IUPAP council.